Dental Inventory Management

Locations and transfers

Every item has a place. Find it, move it, count it.

Stock lives where the work happens: storage rooms, drawers and surgeries, not one undifferentiated cupboard. When Surgery 2 runs short and the store room has plenty, a transfer fixes it in seconds and the counts stay true.

Down to the drawer

Locations per room, drawer and surgery, so the person covering today still finds the composite.

Transfers that keep counts honest

Move stock between locations and the levels follow, no pencil marks on a printout.

CSV import to start

Bring your existing stock list in and be running the same day.

Locations · Maple Street

By location

412 items · 3 locations

Store room

230 items · 4 shelves

Healthy

Surgery 1

64 items · 2 drawers

Healthy

Surgery 2

58 items · drawer 3 low: composite A2

1 low

Transfer

counts update both ends

6 × composite A2 syringes

store room → Surgery 2 · drawer 3

In transit

Confirm received New transfer

Stock alerts

2 activeAK

Alerts

thresholds set per item

Composite A2 · 4 left

below minimum of 10 · email sent

Low

Adrenaline · critical item

expiry within 60 days · 2 in date

Critical

Created automatically

via Lumina ToDo

Reorder composite A2

assigned to J. Patel · due tomorrow

Task

Replace adrenaline stock

assigned to practice manager · due Fri

Task

Alerts and tasks

Know before it becomes a problem. Then make it someone's job.

A dashboard that quietly shows a low number does not save the clinical day. Lumina raises low-stock and critical-item alerts, sends notifications, and turns each one into a task with an owner and a due date through Lumina ToDo.

Thresholds per item

Minimum levels and critical flags for the items the day genuinely depends on.

Signals become owned work

Alerts create tasks automatically, with email and mobile notifications to the right person.

Reaches the team anywhere

Stock alerts land in the Core mobile app, not just on the desktop nobody is sitting at.

Reorders and deliveries

Followed until it is back on the shelf.

A reorder is not finished when the email is sent. Lumina tracks order and delivery status, so anyone can answer "has the composite arrived?" without ringing the supplier, and stock health recovers the moment goods are received.

Reorder status at a glance

Placed, confirmed, out for delivery, received: every open order in one list.

Deliveries close the loop

Receiving an order updates levels, clears the alert and completes the task it created.

Stock health, not stock lists

The headline view stays green when the week's planned care is covered, and tells you why when it is not.

Orders

2 openAK

Open orders

this month

PO-2114 · composite, gloves

placed Mon · 2 of 3 lines shipped

Out for delivery£284

PO-2116 · lidocaine 2%

placed today · awaiting confirmation

Placed£96

PO-2109 · impression putty

delivered Tue · levels updated

Received£152

Mark PO-2114 received New order

Connected by design

Stock is part of the clinical operation.

Core

Feeds clinical readiness

Stock health is checked against the care the practice actually has planned. If the materials for Thursday's crowns are not in the building, readiness says so on Monday.

Clinical readiness

CoreAdmin

Drives Lumina ToDo

Low stock is one of the platform events that creates tasks automatically, with owners, due dates and notifications, and metrics on how quickly they close.

Tasks and signals

Admin

Consumables here, assets in Admin

Core inventory covers consumables and clinical supplies. Capital equipment, warranties, servicing and issues live in Lumina Admin, linked where they meet.

Equipment in Admin

Find it, move it, reorder it. Know before it breaks the day.

Inventory is part of Lumina Core on every plan, not a bolt-on with its own invoice.

Start free Explore Lumina Core

Know the practice has what it needs before the day starts.

Stock health